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Direct Integration with Your Accounting System

ScanWise doesn’t stop at invoice approval. Validated invoices are exported in structured format directly to your accounting system — eliminating manual entry and reducing accounting errors.

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See Integration in Action

From Approved Invoice to Accounting Entry

Once invoices are:

  • Digitalized
  • Reviewed
  • Approved
  • Cleared from anomalies

It becomes ready for structured export. ScanWise generates accounting-ready data in XML format, compatible with your accounting software.

  • No Excel file
  • No retyping
  • No manual reconstruction of invoice data

Multiple Upload Options

ScanWise supports flexible intake methods:

Supplier details

VAT code

Invoice number

Invoice and due dates

Net amount

VAT amount

Total amount

Currency

Department

Expense classification

VAT class

Bank details

Built for Real Accounting Systems

The extracted data is structured specifically for:

Controlled Before Import

Invoices are only exported after:

Approval workflow completion

Anomaly review

Manual validation

This prevents incorrect or suspicious data from entering accounting.

Automation with built-in financial control.

Reduce Manual Workload

Before

Traditional process:

1. Accountant reads invoice

2. Manually enters data

3. Rechecks totals

4. Fixes typos

5. Imports or posts entry

  • Unorganized and Time Consuming

After

Traditional process:

1. Invoice automatically digitalized

2. Approved via workflow

3. Exported directly to accounting

Results

  • Time saved 50-80%
  • Organized workflow

Error Reduction & Compliance Support

Structured automation reduces:

  • Typing errors
  • VAT mismatches
  • Duplicate invoice postings
  • Missing supplier information

Structured automation reduces:

  • Typing errors
  • VAT mismatches
  • Duplicate invoice postings
  • Missing supplier information

Real-Time Synchronization

Exported invoices are:

  • Marked as processed
  • Tracked in system
  • Logged in audit trail
  • Ready for financial reporting

Finance teams maintain full visibility from upload to accounting entry.

Microsoft 365 Archiving

After export to Finvalda, invoices can be automatically stored in:

SharePoint

OndeDrive

Structured folders

Business Impact

Companies using ScanWise accounting automation achieve:

Significant reduction in manual entry time
Faster monthly closing
Lower accounting workload
Reduced human error
Better financial data consistency

Real-Time Status Visibility

Each action includes:

  • New
  • Under Review
  • Awaiting Approval
  • Approved
  • Approved
  • Rejected
  • Flagged(Anomaly)
  • Exported

Business Impact

Structured invoice upload enables:

Centralized document management
Reduced document loss
Faster processing start
Improved accountability
Stronger internal control