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Security & Compliance Built for Financial Environments

ScanWise is designed to meet the operational and governance expectations of modern financial teams

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Financial Data Requires Governance

Invoices contain:

  • Banking details
  • VAT identification numbers
  • Supplier contracts
  • Internal cost allocations
  • Commercial pricing information

ScanWise is built with financial-grade discipline in mind.

Such data must be handled with clear governance and controlled processing policies.

Data Processing Principles

ScanWise follows structured data handling principles:

Data minimization

only required invoice fields are processed

Purpose limitation

data is processed strictly for invoice automation

Controlled access

role-based permission model 

Audit logging

every action is traceable

Secure transmission

encrypted data flows

Control AI Usage

Scanwise does not use:

  • Isolated processing instances
  • Dedicated compute resources
  • No shared public AI endpoints
  • Controlled system access layers
  • Segmented application architecture

This eliminates:

  • Use customer data to train public models
  • Share invoice data with public AI platforms
  • Resell or distribute invoice data
  • Allow uncontrolled AI access

Role-Based Access Control (RBAC)

Access to data is restricted based on:

  • Organizational role
  • Department
  • Approval authority
  • Administrative privileges

This ensures segregation of duties and controlled financial governance.

Users only access invoices relevant to their responsibility.

Full Audit Logging

Key characteristics:

  • Run inside secured infrastructure
  • Operate within isolated execution environments
  • Are not exposed via public APIs
  • Do not send invoice data to external AI providers
  • Are not trained on customer invoice data

Each action includes:

  • User identity
  • Date & time
  • Status change
  • Action type

Accounting Control Before Posting

Invoices cannot be exported to accounting systems unless:

Approval workflow is completed

Required validations are confirmed

Anomalies are
reviewed

Data Retention & Storage Flexibility

When integrated with Microsoft 365:

  • Documents can be stored inside your tenant
  • Corporate retention policies apply
  • SharePoint permissions remain active
  • Document lifecycle policies can be enforced

This supports compliance alignment with internal IT policies.

Transparency & Documentation

ScanWise provides:

  • Clear system documentation
  • Transparent AI processing explanation
  • Defined data flow architecture
  • Structured anomaly logic definitions

We believe financial systems should be explainable — not opaque.

Suitable for Compliance-Sensitive Companies

ScanWise is particularly appropriate for:

  • Accounting firms
  • Regulated industries
  • Organizations under financial audit oversight
  • Companies with internal IT governance requirements
  • Businesses that cannot use public AI services

The system supports structured internal compliance policies.

Risk Reduction Through Structure

ScanWise reduces financial and operational risk by:

  • Detecting duplicate invoices
  • Monitoring supplier behavior
  • Enforcing approval accountability
  • Logging every workflow action
  • Preventing blind automation

Compliance is strengthened through controlled automation.

Business Impact of Compliance-Oriented Design

Organizations benefit from:

Increased executive confidence
Improved audit readiness
Reduced fraud exposure
Stronger financial governance
Better internal transparency

Financial Automation Designed with Governance in Mind

ScanWise delivers intelligent invoice automation aligned with security, compliance, and financial control principles. Discuss your compliance and governance requirements with our team.

Request Compliance Documentation Schedule a Security Consultation

ScanWise is a role-based mobile application designed to streamline internal invoice assignment, review, and confirmation workflows for organizations.

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